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Is it worth keeping physical documents in the office?

Commercial rents in Brazil experienced the highest increase of the decade in 2024 – with companies returning to in-person operations, the real estate sector is recovering from the pandemic years. While it is good on one hand, on the other hand, corporate tenants have to deal with an 8% increase in rents, which exceeds last year's official inflation rate of 4.83%, according to FipeZAP index data, which monitors the cost of office spaces up to 200m2 in 11 major cities.

The sudden demand for larger or better-located commercial spaces has driven up property prices, creating an upward cycle that is unlikely to stabilize anytime soon. Furthermore, the search for properties that meet the new safety and well-being requirements of employees, such as wider circulation areas, improved ventilation systems, and easier access, contributed to the scarcity of offerings and, consequently, to the increase in prices.

The point is that, in the years following the pandemic, several companies drastically reduced their physical space. Returning to in-person operations means that companies will need to reallocate people without significantly resizing the space, as renegotiating the rent price at this time could lead to a substantial increase. The solution to this impasse depends on optimizing the existing space, which could range from an internal layout change to the relocation of physical documents.

Solutions for lack of space

According to AIIM – Association for Information and Image Management, between 10% and 30% of an office space can be occupied by physical document storage.

In this context, we have seen that many companies adopt outsourcing of document management as an alternative. Historically, many companies kept large physical archives in their offices – and, although some of these archives have been digitized or outsourced after the pandemic, many organizations still maintain these physical files. The demand for these services remains high.

Companies specialized in document management offer robust services in digitization, storage, and document management, ensuring security, accessibility, and compliance with local and international regulations. In addition to freeing up physical space in offices, outsourcing document storage provides a series of additional benefits, such as reducing costs associated with file maintenance, increasing efficiency in accessing and sharing information, and mitigating risks related to the loss or damage of physical documents.

Indeed, digital transformation has been one of the greatest allies in optimizing spaces and reducing operational costs. With increasingly advanced technologies, document digitization not only facilitates access and sharing of information but also enhances data security, minimizing the risk of losses due to natural disasters, fires, or thefts. The implementation of electronic document management systems (EDMS) allows companies to centralize their information on secure platforms accessible remotely, promoting a more agile and collaborative work environment.

These numbers are particularly relevant when considering the financial impact of rising rents. By freeing up space previously allocated for physical files, companies can reduce the need for larger areas, opting for more compact and, consequently, more economical offices.

Benefits of outsourcing

In addition to the direct financial benefits, outsourcing document custody contributes to the improvement of internal processes. The guard service can also include digitizing the collection, allowing all documents to be organized and accessible via cloud systems, with the necessary security.

Another important point to consider is regulatory compliance. Many companies face challenges in maintaining compliance with storage and data protection regulations, especially with the enactment of the General Data Protection Law (LGPD) in Brazil. A supplier is prepared to ensure that all legal requirements are met, reducing the risk of penalties and damage to reputation. Outsourcing document security has better cost-benefit and offers more operational advantages than increasing physical space.

In summary, outsourcing document storage combined with digitization represents a strategic solution for companies seeking to optimize space, reduce costs, and increase operational efficiency. In addition to promoting a more organized and collaborative work environment, these practices significantly contribute to regulatory compliance and information security, preparing organizations for the challenges of an increasingly competitive and digital market.

Beyond the hype: are consumers really willing to interact with machines?

Hype actions have become a constant when the goal is to take advantage of a trending topic on social media to be capitalized as a marketing strategy. Indeed, it is not possible to give up this movement; however, the available technological solutions can and should be much better utilized to attract consumers, turn them into engaged and loyal customers.

The big leap of the moment, necessary for online businesses, is to embrace innovations to promote personalization in customer relationships. The fact that it is an e-commerce does not mean that the consumer is willing to engage in mechanized, robotic, cold interactions.

None of that. Centralization and automation of contact channels cannot be synonymous with impersonal communication. The advantage today is that the available artificial intelligence resources already enable the development of solutions that personalize the relationships between company and consumer, promoting a complete and accurate customer journey.

It's not about the famous technophobia of "machines will replace people." Robots can and should replace operational work, freeing human intelligence for strategic, creative, and truly intelligent tasks. But robots can and should be designed for an interaction with consumers that captures and responds to each consumer's specificities.

An example of personalization in service, enabled by artificial intelligence, is what can reconfigure the concept of a store. Whether physical or virtual, standardized service will give way to personalized relationships, enabled by increasingly deep and rapid algorithms and data analysis, virtually in real time.

Purchase history, social media interactions, the words used by the consumer both in speech and searches, how this consumer behaves in the store – all of this provides information for the technology to deliver responses that align with their personal and specific preferences, in order to satisfy their hopes and desires.

In this way, retail will be able not only to meet what the consumer demands but, most importantly, to anticipate that demand and need. The collection, storage, and analysis of data through artificial intelligence are expanding exponentially; the technology's generative capacity enables segmented, personalized, and tailored responses.

The trend is that, in the not-too-distant future, retail stores will become as personalized as user profiles are today on streaming or music platforms, for example, which already offer these consumers movie and music menus that not only meet their preferences but also keep these users connected and loyal.

In this sense, the presentation of launches, discounts, and promotions can be tailored to each customer. The customer's behavior at each moment can also be understood.

In other words, despite the search, purchase, and viewing history, artificial intelligence monitors potential changes in taste or even the consumer's sentiment at that moment of interaction. In this way, an artificial intelligence chatbot detects some variation in mood in response to frustration from unmet needs, for example.

Investing in technology providers that offer an ecosystem of solutions (management, customer service, sales) is therefore essential for retailers to achieve full digital transformation. After all, targeted and personalized actions are useless if, when the customer needs to continue their journey, the system is not structurally prepared to handle demands and flows.

By César Baleco, founder and CEO of Grupo Irrah*, a technology hub for business management and communication

Insider reaches over 20 million people per month with influencer marketing campaigns

A Insider, a reference in technological and sustainable fashion, celebrated its recent issue release, highlighting the influencer marketing that the company has been investing in. With an active presence on platforms like Instagram and TikTok, the brand works with a wide network of influencers in the wellness, health, and fashion segments. Currently, your campaigns reach over 20% of the audience monthly, a milestone that reinforces your position as a pioneer in high-impact digital strategies.

“We are living in a time of great transformation in the advertising market, and Advertising Day is an opportunity to recognize the impact of these professionals in campaigns that connect brands and consumers in an authentic and relevant way. We are very grateful to our team for their commitment to content strategies, especially for seeking collaboration with digital influencers who convey the same purpose as our company,” he comments.Yuri Gricheno, CEO and co-founder of the company.

With nearly 1,000 influencers in its network, including Rodrigo Goes, Paul Cabannes, Marcela Carrasco, and Bertha Jucá, Insider uses influencer marketing to reinforce its message of innovation and responsibility. Strategic partnerships not only increase brand visibility but also help create genuine connections with different audiences.

These initiatives have been fundamental in solidifying the company's position as a leader in the essential clothing segment, especially in the second country that follows the most influencers in the world, according to a survey by agencies Hootsuite and We Are Social.

“Our goal goes beyond creating quality products, as we want to deliver solutions that combine technology and sustainability in perfect harmony,” he explains.Greek. “Influencer marketing has been an essential tool for communicating these values, and it is thanks to advertising that we have been able to translate our message to so many countries beyond Brazil.”

Founded in 2017 by Yuri Gricheno and Carol Matsuse, Insider was born to rethink the fashion industry. Their products, developed with a focus on technology, timeless design, and sustainability, offer high durability and reduce the need for consumption and the use of natural resources. The brand has already surpassed 900,000 customers and is sold in more than 50 countries, including the United States, Portugal, and Canada.

Cazoolo and iFood form partnership and develop returnable packaging

Cazoolo, Braskem's circular packaging design lab, announces a strategic partnership with iFood, a Brazilian technology company and leader in online delivery, for the development of returnable packaging. The initiative aimed to reduce waste disposal in delivery and encourage conscious consumption, without neglecting the consumer's experience. The project aimed to validate the packaging with a group of restaurants and consumers, in order to reach the pilot planning phase in the future.

Fabio Sant’Ana, responsible for Market Development and New Business at Cazoolo, emphasizes that the project has great potential to positively impact the delivery market. And this is because everything was developed with a user-centered design approach, aiming to deliver excellence in restaurant operation, food consumption, and packaging return. "The development of reusable packaging represents a significant step towards sustainability in practice. We are constantly seeking to promote the circular design of packaging, improve waste management, and minimize impact at all stages of the supply chain," he states.

The project required that the packaging be easily recyclable in the post-consumer chain, not leak during transportation, and be easy to clean to enable new usage cycles and high efficiency (both in restaurant operation and in the logistics of shipping and return for reuse). "We researched all the requirements of a returnable packaging and the biggest pain points of delivery to create an ideal model. Then, we ran the Circular Design Sprint – Cazoolo's program focused on accelerating circular projects to create, prototype, and refine the project until we had the ideal solution, always within a short timeframe. With the project completed, it was time to gather the perceptions of restaurants and consumers, and we received very positive feedback," comments Sant’Ana.

Testing with restaurants and consumers

The representatives of Cazoolo and iFood conducted a survey with restaurant owners and consumers to develop the design of the returnable packaging. Information about the delivery operation and the ideal characteristics for packaging, from its use to post-use and visual aspects, were evaluated by the team for the development of the solution. "This was a fundamental process in our journey. We managed to identify the most sensitive points and understand how far the consumer would be willing to alter their standard journey, from disposable packaging to returnable packaging, in favor of a delivery with less waste," adds Sant'Ana.

The results achieved fully met iFood's expectations. "Concern about the packaging delivered to consumers has always been present in our business. To achieve our sustainability goals, we seek innovative partners and working side by side with Cazoolo represented a step forward towards more sustainable solutions," says Fabiane Staschower, senior sustainability coordinator at iFood.

Suzano's SupriJá platform arrives in the capital of São Paulo to strengthen the office supplies trade

Suzano, the world's largest producer of cellulose and a global reference in the manufacturing of bioproducts developed from eucalyptus, has just expanded the presence of the SupriJá platform to the city of São Paulo. The online solution, which is already operating in seven other cities in São Paulo, was created to connect small and medium-sized merchants with potential customers in the office supplies segment, strengthening local businesses and offering a new digital sales channel for specialized partners.

In São Paulo's capital, SupriJá has 18 registered partners focused on serving consumers in a more digital and personalized way. On the platform, customers can make up to three simultaneous material quotes, receive their products quickly, find various payment options (such as Pix and credit card), and access a comprehensive portfolio of items, including Suzano products like Report® paper and other office supplies such as notebooks, folders, printing products like cartridges, toners, cleaning products, among others. Partners are responsible for inventory management, product offering, and delivering materials to clients, with support from the platform for this management.

SupriJá has been in operation since the beginning of 2024 in municipalities of the state of São Paulo and already has more than 50 registered medium and small-sized partners. "This solution was created to keep Suzano resellers increasingly competitive and to improve the consumers' purchasing journey," says Francisco Zambon, Marketplace Manager at Suzano. Reaching the São Paulo capital, one of the largest markets in the country, is an important milestone for SupriJá, as it reinforces our commitment to support companies that, in many cases, have been operating for decades in the office supplies segment and are references in their localities. Being in São Paulo means further enhancing the digital transformation of these businesses, preparing them to serve an audience that values tradition but is increasingly demanding and seeking convenience, concludes Zambon.

The platform's choice of operation takes into account the volume of retailers specializing in office supplies in the respective locations, the ease of logistics and distribution, in addition to Suzano's consolidated base of paper customers in these regions.

HelpKim: novo software com automação inteligente ajuda a gerenciar e qualificar leads

The efficient generation ofleads It is, without a doubt, one of the most intense pains in the digital market. The Sales Market report states that more than half of sales professionals have difficulties with this customer acquisition stage. Thinking about it, theMazukim, a company specialized in integrated digital marketing solutions, has just launched HelpKim, an intelligent platform focused on automating the management and qualification ofleads

“We understand that lead generation is one of the most time-consuming and complex steps in a marketing strategy. Our goal with HelpKim is to provide a platform that allows businesses to not only organize sales, but also to do so in an intelligent and automated way,” he says.Danilo Mazuquin, CEO of Mazukim.

Developed with a proprietary methodology, without the use of third-party programming, HelpKim was designed to maximize companies' results. By efficiently qualifying and discarding manual processes, it ensures that user attraction is enhanced and consequently more relevant for corporations. Through continuous interaction, the system is able to train Google's algorithms to make the process even more accurate.

Thus, the solution adapts to each organization's needs and remains constantly updated. With a design that allows for simple changes oflayout and security, ensures that the software version used is always the most up-to-date and secure. "Dealing with the early stages of the funnel is complicated, but handling a tool that is difficult to use also doesn't provide much help. We want to be the full support for professionals," reflects Mazuquin.

The platform also includes features such as organization ofleadsby sales funnel stage, simple monitoring of sales teams, and the use of artificial intelligence to suggest improvements in workflows. The goal is to help companies overcome stages of the funnel below the target and to create more efficient cadence flows, always aligned with the company's strategic objectives.

From time optimization to improvements in decision accuracy, the software automates repetitive tasks and enables monitoring, helping teams focus on interactions that truly make a difference in closing deals. With 94% of companies already using digital marketing in Brazil, according to the Results Digital survey, Mazukim aims to empower organizations of all sizes to be more competitive in the dynamic current market.

Winnin launches exclusive report on data protection trends for 2025

Winnin– a platform that uses proprietary AI to map cultural trends based on video consumption on the internet – has just launched2025 Data Protection Reportan annual report that guides brands on the main trends and challenges that are likely to shape the future of data privacy and security.

The analysis highlights a scenario full of evolution, challenges, and opportunities, and offers tips on essential tools to enhance work. "We are providing responsible insights so that brands and companies can explore opportunities, anticipate regulations, and build data management aligned with the demands of the year," says Natasha Melo, Legal Director of Winnin.

According to data from Winnin, between January/2023 and November/2024, the terms “Privacy and Data Protection” saw a significant increase in interest, totaling more than 3 billion views and more than 149 million total engagements on networks such as TikTok, YouTube, Instagram and Facebook.

The company also identified a growing interest in the terms "LGPD" and "Artificial Intelligence" during the same period. The technical term "LGPD" had a peak in engagement between May and June 2024, totaling over 70,000 views. The term "Artificial Intelligence" also gains traction in engagement, totaling over 140k videos related to the subject in the same period.

The report also highlights projections on new regulations from the National Data Protection Authority (ANPD) and provides practical guidance for organizations to strengthen their compliance and innovation.

To access the full content and follow the detailed analysis, go toreport directly.

Generation Z: Empty Future or Transformative Force?

Albert Camus once said that "each generation imagines it is destined to remake the world. Mine, however, knows that it will not remake it. But its task is perhaps greater: to prevent the world from falling apart." This reflection resonates strongly when we talk about Generation Z. Born between the mid-1990s and early 2010s, this generation grew up in a context of hyperconnectivity, climate crisis, and profound cultural transformations. But will she be able to reverse the decline of institutions and promote significant structural changes?

Studies indicate that Generation Z already accounts for about 30% of the global population and, by 2025, will constitute approximately 27% of the global workforce. In Brazil, according to IBGE data, young people aged 10 to 24 already number over 47 million, a contingent that will shape the future of the economy and society.

Frequently labeled as alienated or narcissistic, Generation Z, contrary to what is thought, is deeply engaged in social issues. According to a Deloitte survey, 77% of young people from this generation state that their main goal is to work in companies aligned with their values, prioritizing causes such as sustainability, diversity, and mental well-being. At the same time, 49% say they are willing to leave their jobs if they feel that their mental health is not being taken seriously by their employer.

This behavior reflects a growing distrust in traditional institutions. The Edelman Trust Barometer 2023 indicates that only 37% of Generation Z youth fully trust governments and large corporations. However, this same generation is willing to act through conscious consumption and digital activism, turning their beliefs into action.

One of the most prominent traits of Generation Z is their relationship with technology. They grew up in a digital world, with unlimited access to information, but also suffer from the impact of this environment on mental health. The World Health Organization (WHO) reports that anxiety and depression among young people have increased by 25% since 2019, a phenomenon that many experts attribute to social media pressure and the performance culture.

The South Korean philosopher Byung-Chul Han, in "In the Swarm," describes this reality as a state of continuous vigilance, where individuals become performers of themselves. This overexposure leads to an incessant search for validation, which can result in an existential void. Viktor Frankl, in "Man's Search for Meaning," would say that this void is a call to transformation, and it is precisely this restlessness that can become a driving force for change.

On one hand, Generation Z demonstrates emotional fragility, but on the other hand, they also carry a potential for resilience and creativity. In a fragmented world, these young people seek alternative ways of expression and participation. The growth of movements such as minimalism, the sharing economy, and digital nomadism are clear examples of how this generation is seeking new models of life, work, and consumption.

It is therefore possible to say that the recurring question "Will this generation amount to anything?" is more related to expectations of productivity and conformity than to Generation Z itself. Michel Foucault, in "The Order of Things," argues that discourses like this perpetuate forms of control, while Generation Z challenges exactly these norms. Maybe she doesn't "give in" in the traditional sense, but that could be her greatest strength: questioning and deconstructing outdated patterns.

The real question is not whether Generation Z is prepared for the world, but whether the world is ready to understand and absorb their new dynamics. This generation doesn't just want to adapt; it wants to redefine the rules of the game. Remote work, the pursuit of work-life balance, and a focus on mental well-being are not whims, but real demands that are driving structural changes.

If Generation Z breaks with old patterns and shows us new paths, its greatest contribution will be to prove that true transformation begins where conformity ends.

(*) César Silva is the President Director of the Foundation for Support of Technology (FAT) and has been a faculty member at the São Paulo Technology College – FATEC-SP for over 30 years. He was the deputy superintendent director of Centro Paula Souza. He holds a degree in Business Administration, with specialization in Project Management, Organizational Processes, and Information Systems.

How to build a brand identity on social media

In an increasingly digital era, social media is progressively becoming more present in the creation of authority and the consolidation of large companies. This movement not only signifies a direct connection with the target audience but also conveys values and purposes necessary to create a consistent and authentic image. With over 4.8 billion users worldwide, according to theSmall Business Trends, Social media allows companies to connect with their audience and open pathways for engagement in this interactive environment.

Building an image on social media is a journey that combines self-awareness, creativity, and strategy. By defining your purpose, creating valuable content, and engaging with the audience, the company not only stands out in the digital world but also builds lasting connections that will reflect throughout the brand. With over 600,000 followers on Instagram, Fritz Paixão, CEO of CleanNew, one of the largest upholstery cleaning and preservation franchises in Brazil, points out that one of the crucial aspects for implementing online strategies is defining purpose and target audience. "Everything should start with choosing the niche to understand what can go viral or become a trend. Being on social media enables transparent and quick communication, which results in greater trust with the audience. Social networks play a fundamental role in breaking down existing barriers, bringing the brand closer and humanizing interests," explains the businessman.

With a reach of 9 million views per month, the CEO believes that scaling the business online is one of the main growth strategies. "Using the free tools that are now available to any company and any person, in fact, allows reaching more people through the internet. This type of marketing has the power to create genuine connections with consumers, leveraging the power of personal storytelling and emotional identification, increasing conversion rates, customer loyalty, as well as expanding visibility, credibility, and relevance in these spaces," completes Paixão.

ROI: conselhos de c-levels para implementar IA nas empresas e gerar resultados reais

The adoption of artificial intelligence (AI) has been identified as a watershed moment for companies seeking to innovate and optimize their operations. Its use has grown significantly in recent years, with 72% of global companies adopting the technology in 2024, compared to 55% in 2023, according to McKinsey's "The state of AI in early 2024" survey. But the journey is not simple: understanding where and how to apply this technology is still a challenge for many business leaders.

"I see a strong focus on understanding how to generate impact with AI in business and measure return on investment (ROI)," comments Tavane Gurdos, General Director of Alura for Companies. Success is not just in adopting AI, but mainly in identifying areas where it can generate tangible impact. It is not possible to solve all challenges at once; it is necessary to evaluate strategically so that the results are meaningful and bring gains in efficiency, scale, and personalization," he comments.

According to the perception of leaders from different sectors, the path to maximizing AI's potential requires planning, focus, and a culture of continuous learning. Discover below the secrets and main advice from successful C-level executives in applying AI to their businesses:

Gurdos Ceilings, General Director ofAlura For Companies

“For those who want to successfully apply Artificial Intelligence in their companies, it is essential to understand exactly where it can add value to the business, avoiding investing in projects that are not strategic, in addition to identifying areas with the greatest potential impact, such as personalizing experiences or automating critical processes. Adopting an experimental mindset, with cycles of learning, testing and adjustments, is equally crucial, as is investing in training teams to ensure effective use of the technology. AI will only be a powerful ally if there are people prepared to use it. Investing in team development is as essential as investing in the technology itself. It is not enough to implement AI; you need to teach how to get the most out of it”, highlights Tavane.

Giulia Braghieri, Senior Director of Global B2B Business Development atNotCo

Adopting AI is no longer optional. We are in the midst of a technological revolution comparable to the emergence of the internet in the 2000s, but with one difference: AI evolution occurs exponentially. The longer a company delays this journey, the greater the competitive gap with those who have already advanced. If you are just starting, I suggest beginning with small projects and scalable tools. In addition to adopting specific tools, it is important to foster an environment that integrates AI into daily operations and promotes an organizational culture with an "AI-first" mindset. This means encouraging experimentation, continuous learning, and strategic use of data. A common mistake we see is trying to implement AI across the entire organization at once, which often results in frustration and internal resistance. At NotCo, we see many companies that have never worked with AI trying to achieve full technological integration right away — an approach that rarely works. My tip is to start with a priority pilot project for the company, gather valuable lessons, and from there, scale with confidence and consistency."affirms Giulia

Marcelo Mearim, co-founder and CEO ofSofiain Brazil

“Currently, the main challenges in adopting artificial intelligence include the lack of structured data, internal resistance to change, and integration with legacy systems. To overcome these, it is necessary to invest in data standardization, adopt pilot projects that demonstrate rapid results, and build a data-driven culture with trained and engaged teams. In addition, it is important to focus on strategic use cases, such as cost reduction and improving customer experience, in addition to establishing partnerships and planning for scalability. Ignoring data preparation or focusing on technology without solving clear problems are very common mistakes. AI must be used strategically and constantly reviewed,” says Mearim.

Julio Viana, real estate market specialist and CEO ofPlaza“The adoption of artificial intelligence still faces barriers, mainly due to the need to overcome the technology’s acceptance curve, but this can be overcome with clear communication about its benefits and the commitment of leadership at all levels. AI should be treated as a new employee who needs initial training to integrate into the company’s processes, ensuring more consistent results after three to six months. The ideal is to start in specific areas, assess the impacts and expand gradually, focusing on the overall positive return, even in the face of initial adjustments and learning. This strategic approach is what maximizes the value of technology in the long term,” advises Viana.

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