Often, the dream of undertaking in Brazil clashes with a harsh reality: the complexity of the legislation. According to a survey by the Brazilian Institute of Tax Planning (IBPT), since the promulgation of the Federal Constitution of 1988 until 2024, more than 7.8 million rules were issued, 517 thousand of which are only on tax matters (IBPT), which is equivalent to a new tax rule every 25 minutes. For small entrepreneurs, who usually do not have a legal department or structured compliance, this challenge can mean financial loss or even the closure of activities.
This is what warns Gleison Loureiro, CEO and founder of AmbLegis, which has been operating for 22 years with requirements management and legal compliance, supporting companies of all sizes and segments through the software developed by its team of experts. “There is a false impression that, because they are smaller, these companies are exempt from a number of requirements. But the truth is that many laws apply to everyone, regardless of the size”, he says.
Among the legal requirements often ignored by small and medium-sized companies, the expert cites five:
- DEFIS (Declaration of Socioeconomic and Tax Information): mandatory for companies of Simples Nacional, must be delivered annually to the Federal Revenue Service;
- Regulatory Standards (RNs): determine occupational safety and health standards, even in small operations, requiring specific documents, training and controls; and
- LGPD (General Data Protection Law): imposes strict rules for the collection, storage and use of personal data, including for micro-enterprises;
- Environmental and health licenses: even low-impact businesses need to be regulated with the competent bodies;
- ECD and ECF (Digital Accounting/Tax Writing): mandatory for companies outside Simples Nacional, with detailed rules and strict deadlines.
Ignoring these obligations can be expensive. Penalties range from millionaire fines, such as those provided for in the LGPD (up to 2% of billing, limited to R$ 50 million for infringement), to prohibitions, labor or civil proceedings, as well as difficulties to obtain credit, participate in bids or close partnerships. “For a small business, any unforeseen impact on cash can be fatal”, emphasizes the CEO.
In addition to the legal consequences, noncompliance can also affect the image of the company.“A reputation is a valuable asset. Consumer problems, data leakage or complaints about poor working conditions can undermine the confidence of the” market, adds Loureiro.
Technology as an ally
With so many demands at stake, manual control becomes practically unfeasible.This is where technology comes in as an ally of the small entrepreneur.“O AmbLegis performs a fully personalized survey of the applicable legislation, automates the mapping, monitoring and updating of legal obligations, issuing periodic notifications according to the status of each client and service with regard to deadlines, legislative updates and”, according to CEO. “Ourgo's goal is to democratize access to legal management and compliance.With technology, even a small company can operate with the same level of control and security as a large corporation, Loureiro explains.
In addition to avoiding risks, the use of automated tools allows to follow more quickly the constant changes in legislation 'IS essential, especially in the face of news that are already beginning to apply in the coming months. Among the most recent laws that require increased surveillance are the LGPD itself, whose supervision has been intensifying, the update of NR 1, and changes planned for 2025 in Simples Nacional, such as the mandatory Tax Regime Code (CRT 4) in electronic invoices issued by MEIs.
“Enterprise is already a challenge. But ignoring legislation can turn a good business into a headache. Being up to date with obligations is, first of all, a way to protect the future of the company”, concludes the CEO of AmbLegis.