In the current scenario, digital transformation redefines corporate dynamics and the Human Resources (HR) sector plays a crucial role in the modernization of companies. In this segment, document management, previously marked by piles of paper and manual processes, now requires agility, security and efficiency. For this, relying on technological tools is a need.
What is HR Document Management?
The HR area needs to deal with a huge amount of documents – contracts, payrolls, performance reviews, internal policies and more. The efficient management of these files, that is, the control of sending, returning, signature, verification, among others is not just a matter of organization is a critical factor for the success of the business.
according to the CEO From Digital Helper + Sign Bem, Carlos Henrique Mencaci, technology is indispensable in this scenario. “Those who take care of people, have in their hands of paramount relevance..
What technologies make document management smart? Discover five HR tools!
The research carried out by Think Work Lab revealed how RH’s still suffer from bureaucracy and lack of automation. According to the data, Brazilians spend, on average, 16.9 hours per week, or 38% of their workday, with bureaucratic tasks. For about 22% of the professionals heard, the activities were monotonous and repetitive, aspects considered demotivating. Still, the vast majority (40%) did not carry out any practical movement to make the management of people more technological and less manual. In this sense, I mencasted five useful tools to start this update on the systems:
1. Document Management Systems (DMS – Document Management Systems)
A DMS allows you to create, store, organize and share files centrally and securely over the Internet. With resources such as indexing and fast searching, HR can access any data in seconds, eliminating the waste of time with manual searches. “Platforms such as Digital Helper + Assine Bem offer this atmosphere, with the integration with other tools, facilitating the automation of activity flows”, says the CEO.
2. Electronic signature
The document item is a critical step in HR, whether for contracts, admissions, dismissals or agreements. Electronic signature tools guarantee legal validity, agility and protection. With them, it is possible to send, validate and store the documents without the need for printing or displacement.
3. Cloud Storage
Cloud storage is key to ensuring the accessibility and security of writing in the environment online. This mechanism allows you to open information from anywhere, at any time. In addition, data encryption and backups Automatic guarantees security to the information.
4. Collaboration and sharing platforms
Tools for holding remote meetings, planning tasks and tracking their development facilitate collaboration between teams and secure material sharing. With them, HR can create workflows efficient, approve real-time documentation and keep all stakeholders aligned.
5. Integrated artificial intelligence
systems with native artificial intelligence (AI), that is, designed for the website, They are essential to optimize the service done there. “At Digital Helper + Sign Bem, AI is linked to the digital signature process. With them, people can ask specific questions about the content they will sign. CEO.
Finally, for Mencaci, intelligent management is not just a matter of technology, but of survival in the current market. “Companies that adopt these configurations gain in productivity, security and competitiveness, while reducing costs and risks”, he concludes.
