Saving is certainly an important task for everyone, especially for companies that need to invest, plan, balance finances, and maintain an emergency fund. Therefore, to have control over these actions, a certain rigor with finances and expenses is necessary, which are points most observed by entrepreneurs from various companies, especially small and medium-sized ones.
Among these expenses, we can mention the costs of having your own fleet of vehicles for use during working hours or to transport employees to and from work or to events and appointments outside the corporate environment.
According to André Campos, CEO of For You Fleet, owning a fleet of vehicles can be an important strategic decision. However, it is necessary to carefully assess the costs involved, which, according to the executive, are:
- Vehicle Purchase:The initial investment in purchasing vehicles can be significant, especially if the fleet is large or composed of armored or equipped vehicles.
- Fees and Taxes:They include the Motor Vehicle Property Tax (IPVA), licensing and registration fees.
- Maintenance and Repairs:Includes preventive maintenance (oil changes, tires, etc.) and corrective maintenance (unexpected repairs).
- Insurance:Mandatory insurance (DPVAT) and insurance against damage, theft and accidents.
- Depreciation:Loss of value of vehicles over time.
- Fleet Management:Salaries of employees responsible for fleet management, such as fleet managers and drivers.
- Management Systems:Investment in fleet management software to monitor and optimize vehicle use.
- Documentation and Compliance:Costs associated with record keeping, regulatory compliance, and third-party audits.
- Fines and Penalties:Costs arising from traffic violations.
“Having your own fleet can offer advantages such as greater control over logistics and vehicle usage. However, it is crucial to carry out a detailed analysis of costs and benefits, considering other alternatives, such as outsourcing this fleet,” he comments.
André's positioning is in line with data from ABLA – the Brazilian Association of Car Rental Companies, which revealed that fleet outsourcing can generate savings of up to 47% for companies, which can spend around R$2,000 per vehicle per month, depending on the model, not to mention the bureaucracy involved in documentation, registration, insurance and fine management.
At this point, André lists some advantages that companies of different sizes and segments can obtain by joining the service:
- Compra: Rental company investment (company focuses on Core Business)
- Fees and taxes:The entire process is managed by the rental company
- Maintenance and repairs:Responsibility of the rental company with focal point in the company
- Seguros: Management of the entire process by the rental company, including the replacement car
- Service:24/7 Concierge
- Depreciation:There is no depreciation. After the period stipulated in the contract, the customer can change cars.
- Management:All management, including documentation and fines, is carried out by the rental company.
“It is estimated that maintenance savings can range from 15% to 30%, depending on the type of vehicle and the intensity of use. Therefore, within the eternal corporate need to do more with less, fleet outsourcing has been a strategy used by companies to optimize business costs without giving up the comfort of having vehicles at their disposal. Furthermore, by no longer having to manage these vehicles, the organization’s employees have more time to dedicate to the company’s business,” concludes the executive.
