With increasingly fast-paced routines and teams distributed in different formats – in-person, remote, or hybrid – companies are seeking digital tools that directly contribute to organization, communication, and agility. From task management platforms to automation and cloud collaboration software, technology has been a great ally in transforming productivity in the workplace.
In this scenario, maximizing productivity tools is essential to achieving personal and professional goals. Fortunately, there are numerous solutions available to help us organize tasks and optimize time usage.
According to Paulo Amorim, CEO and founder of K2A Technology Solutions, a technology solutions company, maximizing productivity tools is essential to achieving personal and professional goals. ‘Fortunately, there are numerous solutions available to help us organize tasks, schedule agendas, and optimize time usage,’ he highlights.
With this in mind, he selected 20 great tool options that can transform the way we work and live—whether you’re an entrepreneur, student, freelancer, or a team member at a large company.
1 – Trello – A visual board-based project management tool that organizes tasks into cards. Available in free and paid versions.
2 – iControlIT – iControlIT is a Governance and Management platform for contracts, invoices, inventory, expenses, payments, assets, and orders that helps companies optimize earnings and reduce costs in IT and Telecom areas. The tool creates customized solutions according to each company’s needs. ITEM (IT Expense Management).
3 – Evernote – An organization app that allows users to capture and manage notes in various formats, such as text, images, and audio. Available in free and paid versions.
4 – Google Workspace (formerly G Suite) – A cloud-based productivity suite including Gmail, Google Drive, Docs, Sheets, Slides, and more. Available in free and paid versions.
5 – Microsoft 365 – A productivity app suite and services from Microsoft, including Word, Excel, PowerPoint, Outlook, and more, accessible online and offline. Available in paid versions.
6 – EMM – EMM, Enterprise Mobility Management, is a solution focused on efficient mobile device management, prioritizing productivity, information security, and access standardization.
7 – Slack – A business communication platform enabling instant messaging, file sharing, and app integration. Available in free and paid versions.
8 – ChatGPT – An artificial intelligence platform created by OpenAI designed to assist, via text conversations, with projects, strategies, data analysis, reviews, and more. The tool adapts as interactions with the user increase, aligning with the user’s style. It also offers both free and paid versions.
9 – Dropbox – A cloud storage service that allows users to store and share files easily. Available in free and paid versions.
10 – OneNote – One of the digital note-taking productivity tools that allows users to capture, organize, and share notes across multiple devices. Available in free and paid versions.
11 – RescueTime – A time-tracking app that automatically monitors time spent on apps and websites, providing productivity insights. Available in free and paid versions.
12 – Basecamp – A project management and team collaboration platform that helps organize tasks, share files, and communicate with the team. Available in paid versions.
13 – Monday.com – A visual project management tool that enables planning, tracking, and collaborating on team projects. Available in paid versions.
14 – Airtable – A flexible spreadsheet app that allows creating custom databases to organize information and collaborate with the team. Available in free and paid versions.
15 – MindMeister – An online mind-mapping tool that allows users to create, share, and collaborate on mind maps online. Available in free and paid versions.
16 – Wrike – A work management platform that enables planning, tracking, and collaborating on team projects in an integrated way. Available in free and paid versions.
17 – Any.do – A to-do list app that helps users organize and prioritize daily tasks. Available in free and paid versions.
18 – ClickUp – A project and task management platform that enables organizing, collaborating, and tracking work progress. Available in free and paid versions.
19 – Zoom – A video conferencing and online communication platform that allows hosting virtual meetings, webinars, and video calls. Available in free and paid versions.
20 – Pomodoro Timer (Pomodoro Technique) – A time management technique that divides work into short intervals called ‘pomodoros,’ followed by breaks. There are numerous free and paid apps using this methodology.
