Even with PIX enforcement revoked, these 5 tips can save your business from fine-meshing

After a flood of misinformation about false PIX taxes and the historical fall in the use of the modality, the Federal Revenue revoked the RFB normative instruction no. 2219/2024 that established rules to monitor operations of this model and those made with the use of credit card.

However, the advance and retreat of these requirements, combined with the large volume of doubts of the Brazilian population about fiscal health, ignite an alert about care that must be taken permanently in tax management.

Transparency and caution with control of financial documentation are urgent measures to avoid problems with the Treasury, especially for small companies, professionals and law firms.

Even if, for now, banks no longer need to inform the IRS of data on financial transactions via PIX and credit card greater than R$ 15 thousand for the company and R$ 5 thousand for people, this monitoring has already occurred and will continue to be done in the case of TEDs, for DOCs, for SACs. So, it is important that you maintain the financial control of your company, keep the invoices issued for all fees and tax documents received from all suppliers.

Financial organization is always a decisive factor for the success of a business There are strategies that free entrepreneurs from suffocation if the revenue asks for clarification about their operations and, especially, problems with the dreaded fine mesh.

1. Keep the issuance and receipt of invoices up to date

The issuance of invoices is a legal requirement for law firms and companies of any segment. Each service provided or received must be accompanied by a corresponding tax document to avoid questions from the IRS about amounts moved without proof.

Common mistakes made by lawyers, professionals and small business owners include practices such as receiving fees or payments without issuing invoices, declaring amounts lower than those actually received or not registering refunds correctly.

A simple administrative mistake brings risks of tax assessments and high fines. Therefore, the training of employees to follow good accounting practices is essential. Other possibilities are the use of technologies that streamline processes and outsourcing of financial business management.

2. Always separate personal accounts from business accounts

Mixing individual (PF) and legal entity (PJ) bank accounts is a serious failure that can result in problems with the IRS and harm the financial organization of the company.

When personal and professional expenses are on the same bank statement, it is more complex to justify financial transactions. In addition to maintaining separate bank accounts, record all pro-labore withdrawals correctly and avoid using company resources for personal expenses such as rent, personal purchases and private travel.

3. Beware of the tax regime

The wrong choice of tax regime can result in excessive or insufficient payment of taxes.Law offices and companies can choose between:

• Simples Nacional (for billing up to R$ 4.8 million/year, with reduced rate, but with some restrictions).
• Presumed Profit (taxation on a fixed profit margin, ideal for mid-sized offices).
• Real Profit (required for high invoicing. In it, taxes on effective profit are calculated, which can be advantageous for companies with reduced margins).

Revenues from a business change frequently and it is even beneficial that they expand, so review the tax regime annually to ensure that your company always pays taxes as efficiently and correctly as possible.

4. Did you make a financial move? Register!

The lack of documentation on financial transactions is one of the main reasons for companies to fall into the fine mesh. The tax authorities cross bank, tax and accounting data to identify inconsistencies. Still, due to inexperience or ignorance, entrepreneurs make high values movement without justification, do not issue receipts for payments received or neglect contracts for services provided.

There are those who also separate a large payment in several smaller transactions to escape the monitoring of the Federal Revenue, use third-party accounts to move money, or make frequent deposits without tax justification. All these positions can generate losses, sanctions and losses for the reputation of your business. It is always better to plan financial operations in a structured way and store all documents that prove the origin and destination of the resources moved.

Also, keep a strict control of all receipts and payments, keeping invoices, contracts, proof of deposits and bank transfers.

5. Be careful with deadlines for tax obligations

Failure to comply with the deadlines for filing declarations and paying taxes can generate fines, interest and even legal sanctions.Many companies have their financial and fiscal health threatened by the delay in paying the Simples Nacional, omission of mandatory declarations (DCTF, ECF, DIRF) or errors in filling out the company's Income Tax declaration. One solution is to create a tax calendar, have accounting or tax management specialists and use automation tools to schedule payments and declarations, so you do not have to worry about forgetfulness.

If you take these precautions and keep everything in order with your tax control, your business will always have sustainable growth, without headaches with the Treasury and free of administrative or even judicial sanctions. Take advantage of the beginning of the year to revisit all your strategies and diagnose the degree of risk in the finances of your company or law firm.