Saving is certainly an important task for everyone, especially for companies that need to invest, plan, balance finances, and maintain an emergency fund. Therefore, to control these actions, there must be a certain rigor with finances and expenses, which are points most observed by entrepreneurs from various companies, especially small and medium-sized ones.
Among these expenses, we can mention the costs of having your own fleet of vehicles for use during working hours or to transport employees on the way to and from work, or for events and commitments outside the corporate environment.
According to André Campos, CEO of For You Fleet, having your own fleet of vehicles can be an important strategic decision. However, it is necessary to carefully evaluate the costs involved, which according to the executive are:
- Vehicle Purchase: The initial investment in vehicle purchase can be significant, especially if the fleet is large or composed of armored or equipped vehicles.
- Fees and Taxes: Include the Motor Vehicle Property Tax (IPVA), licensing fees, and registration.
- Maintenance and Repairs: Includes preventive maintenance (oil changes, tires, etc.) and corrective maintenance (unexpected repairs).
- Insurance: Mandatory insurance (DPVAT) and insurance against damage, theft, and accidents.
- Depreciation: Decrease in the value of vehicles over time.
- Fleet Management: Salaries of employees responsible for fleet management, such as fleet managers and drivers.
- Management Systems: Investment in fleet management software for monitoring and optimizing vehicle usage.
- Documentation and Compliance: Costs associated with record keeping, compliance with regulations, and outsourced audits.
- Fines and Penalties: Costs resulting from traffic violations.
Having a fleet of your own can offer advantages such as greater control over logistics and vehicle usage. However, it is crucial to perform a detailed analysis of costs and benefits, considering other alternatives, such as outsourcing this fleet,” comments.
André’s position is in line with data from ABLA – Brazilian Car Rental Association, which revealed that fleet outsourcing can generate savings of up to 47% for companies, which can spend around R$ 2,000 per vehicle monthly, depending on the model, and without considering the paperwork, registration, insurance, and fine management.
At this point, André lists some advantages that companies of different sizes and sectors can obtain by using the service:
- Purchase: Investment by the rental company (company focuses on Core Business)
- Taxes and Fees: The entire process is managed by the rental company
- Maintenance and Repairs: Rental company’s responsibility with a focal point on the company
- Insurance: Management of the entire process by the rental company, including a replacement car
- Service: 24/7 Concierge service
- Depreciation: No depreciation. After the contracted period, the customer can switch cars
- Management: All management, including documentation and fines, is done by the rental company.
“It is estimated that maintenance savings can range from 15% to 30%, depending on the type of vehicle and intensity of use. Therefore, within the eternal corporate need to do more with less, fleet outsourcing has been a strategy used by companies to optimize business costs without giving up the convenience of having vehicles available. In addition, by not managing these cars, the organization’s employees have more time to dedicate to the company’s business,” the executive concludes.
