In an increasingly dynamic and competitive business scenario, IT cost optimization has become essential to ensure efficiency and financial sustainability. According to the 33rd survey on the use of IT in companies, carried out by the Center for Applied Information Technology of the São Paulo School of Business Administration of the Getúlio Vargas Foundation (FGV EAESP), the expenses and investments in technology in Brazil reached, on average, 8.7% of the Business revenues in 2021. This percentage grew by 6% per year in the last 34 years and emphasizes the importance of effective strategies to optimize IT costs and ensure the operational efficiency and competitiveness of companies.
“The first step in optimizing costs is to map all expenses in the IT area, both recurring and punctual. Account Executive at Gateware Technology and Innovation Company.
According to the professional, the most common mistake of companies is not to foresee changes in the budget, which can generate significant financial impacts. “Many entrepreneurs only calculate the exact value of the project and do not reserve a margin for unforeseen events. Continuous monitoring and time management are critical factors to avoid unwanted surprises”.
Outsourcing as an optimization strategy
The allocation of IT professionals (outsourcing) emerges as a strategic solution for companies that need experts, but without the costs and challenges of maintaining a highly qualified internal team. “In many cases, it pays more to hire a temporary specialist than to invest in the training of an internal professional just for a one-off project”, explains Ignatti. “In addition, outsourcing allows scalability and flexibility, enabling team adjustments according to demand, as it works as an outsourcing.”
Gateware offers a full-fledged professional allocation service, ensuring that customers have access to skilled and up-to-date talent with the latest technology trends. “Our differential is in the rigorous curatorship of talents and in the post-contracting follow-up, ensuring that the professionals allocated are aligned with the client’s expectations”, emphasizes the executive.
Cloud Advantages
Another essential point for cost reduction in IT is the intelligent use of technology. Migration to the cloud, for example, can be a viable alternative for companies looking for scalability and agility. “The cloud brings flexibility, but requires strict control to avoid waste with excessive storage and lack of monitoring”, warns Adriano.
Netflix, one of the pioneers in the video streaming service, for example, managed to reduce about 60% of its infrastructure spending by transferring its operations to the Amazon Web Services (AWS) cloud platform in 2016. It enabled Netflix to expand its capacity, but it also improved its availability and security.
However, the rapid technological evolution also poses challenges for companies, which often fail to keep their internal teams always up to date. “Outsourcing specialists allows companies to monitor changes without having to constantly invest in internal training”, he reinforces.
With IT cost optimization, the company can reduce its spending, increase its efficiency and boost its growth, generating more value for the business. “The secret to optimizing these costs is in a well-structured planning, with efficient control tools. The continuous monitoring avoids waste and ensures that investments are directed to what really adds value to the business”, concludes Adriano Ignatti.
